Agreement among Relevant Institutions

 

Memorandum of Agreement

between

National Institute of Biomedical Genomics, Kalyani

and

Institute of Post-Graduate Medical Education & Research and S.S.K.M. Hospital, Kolkata

 

This memorandum of agreement (MoA) is executed between:

 

The National Institute of Biomedical Genomics, Kalyani, an autonomous institution of the Government of India, Ministry of Science & Technology, Department of Biotechnology, a society registered under the Societies registration act 1860 (henceforth referred to as “NIBMG” in this document)

                                                                and

The Institute of Post-Graduate Medical Education & Research and The S.S.K.M. Hospital, institutions under the Government of West Bengal (henceforth referred to as “IPGMER & SSKMH” in this document)

to effect the establishment of a Biomedical Genomics Centre, Kolkata (henceforth referred to as “BMGC-K”).

 

This MoA reflects an agreement between NIBMG and IPGMER & SSKMHrequired for the establishment of BMGC-K with the Vision to accelerate basic & translational research and capacity-building in biomedical genomics by empowering clinicians to carry out independent research and training.

 

1.   BMGC-K shall be governed by a Governing Board comprising eminent clinicians, basic science researchers, members of the Executive Committee of BMGC Society, members of NIBMG and members of IPGMER & SSKMH.  The number of members on the Governing Board shall not exceed nine.  BMGC Society shall propose the composition of the Governing Board, which shall be placed for approval to the Governing Board of NIBMG.  The Governing Board of NIBMG shall be the decision-making authority on the composition of the Governing Board of BMGC-K.

2.   The General Body of the BMGC Society shall propose a Director of the BMGC-K, for a fixed term of three years.  The Secretary, DBT, and Director, NIBMG, shall jointly provide the approval of the proposal, or shall nominate a different person as the Director.  The letter of appointment of the Director, BMGC-K, shall be issued by the President of the Society.  Reappointment of a Director will be possible with the approval of the Secretary, DBT, the Director, NIBMG, and the General Body of the Society. The Director shall be the administrative head of BMGC-K.

3.  The Secretary, Department of Biotechnology, Govt. of India, shall – in consultation with the Director, BMGC-K and the Director, NIBMG – set up a Monitoring Committee comprising clinicians and basic scientists, with the purpose of monitoring the progress of BMGC-K.  The Monitoring Committee shall meet at least once in six months, and shall provide a detailed report to the Secretary, DBT, through the Director, NIBMG. 

4.   On completion of two years of establishment of BMGC-K, the Monitoring Committee, with additional members to be proposed by the Secretary, DBT – in consultation with the Director, NIBMG – shall review the impact and progress of BMGC-K, and shall also evaluate the performance of the Director, BMGC-K.  This expanded committee shall submit its report to the Secretary, DBT, based on which appropriate decisions shall be taken by the Secretary, DBT – in consultation with the Director, NIBMG – on the continuation of funding of BMGC-K.

5.  BMGC-K will be established for an initial period of 5 years, with majority funds to be provided by the Department of Biotechnology, GoI, through NIBMG.

6.  IPGMER & SSKMH shall contribute the following to BMGC-K:

 

       (a) Rent-free space of about 3200 sq. ft. within or adjacent to IPGMER & SSKMH, and owned by IPGMER & SSKMH, for the entire duration of BMGC-K.

      (b) IPGMER & SSKMH shall establish a Genetic Services Unit, in an appropriate department of IPGMER & SSKMH. The Unit shall provide genetic services to patients, such as prenatal or postnatal diagnosis for various diseases especially monogenic diseases.  The Service Unit shall be operated for the entire duration of a BMGC-K. 

      (c)  IPGMER & SSKMH shall provide at least two faculty members to BMGC-K, on a full-time or part-time basis, who shall be formally-trained in clinical/medical genetics.  They shall be employees of IPGMER & SSKMH, and their salaries shall be paid by IPGMER & SSKMH. 

      (d) IPGMER & SSKMH shall permit all faculty members of BMGC-K to have access to the clinical facilities and infrastructure of the hospital, departments of the medical school and patient records (to the extent ethically permissible) for the purpose of implementing the vision of BMGC-K and for conducting research undertaken by BMGC-K.

      (e) Based on approval of the relevant Ethics Committees, IPGMER & SSKMH shall permit faculty members of BMGC-K to obtain samples of biospecimens from patients admitted to SSKM Hospital for purposes of scientific and clinical genetics research, approved by the Scientific Advisory Board of BMGC-K, without any hindrance, provided that such biospecimen-sampling does not interfere with treatment and that it is done with informed consent of the patient.

 

7.   DBT, through NIBMG, shall contribute the following to BMGC-K:

       (a)  The Department of Biotechnology (DBT), as a part of its annual grant through NIBMG, shall provide salaries (consolidated, with 20% increase per year) of up to four faculty members (with Medical/Clinical Genetics training and preferably with one with training in Medical Informatics) BMGC-K.  [The faculty members shall be recruited by a Selection Committee constituted jointly by the Governing Boards of BMGC-K and NIBMG. These appointments shall be contractual and these positions shall cease to exist upon closure of the BMGC-K.]

       (b) DBT, as a part of its annual grant through NIBMG, shall provide (a) equipment costs, to be estimated annually and approved by the Governing Board of BMGC-K, for establishment of BMGC-K and the Genetic Services Unit, (b) running costs of research projects undertaken by BMGC-K and genetic services undertaken by the Genetic Services Unit, after approval by relevant committees established by the Governing Board of BMGC-K, and (c) funds towards payment of honoraria/consultancy fees to Adjunct Faculty Members of BMGC-K, for up to five adjunct faculty members per year.

8.   Funds received for BMGC-K from DBT, through NIBMG, shall be deposited in a separate bank account, to be operated by the BMGC Society. Funds shall be utilized as per the budget   approved by the Governing Board of BMGC-K. Preparation and submission of UC/SE and audit certificates to DBT, through NIBMG, shall be the responsibility of the Director, BMGC-K.

9.   The Governing Board of BMGC-K shall be the supreme governing authority and shall have the power to define further criteria and processes, in addition to those outlined in the paragraphs above.  However, these definitions shall be placed for approval to the Governing Board of NIBMG before implementation.